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Author: Phạm Huyền

Discussing solutions to collect building materials debts

In the course of business operations, enterprises often face the late payment debts of their partners. Especially in the construction field, the situation of arising building materials debts is increasingly common. Therefore, enterprises need to choose a way to collect these debts. In this article, TNTP will assist you in understanding better building materials debts and how to collect them.

1. What are building materials debts?

Currently, there are no specific provisions of the law on the definition of “building materials debt”. It can be understood that the debt of building materials is the amount that The Buyer is obliged to pay to The Seller under Building Materials Sales Contract but the payment period expires without the Buyer’s payment to the Seller as agreed.

2. Characteristics of building materials debts

Firstly, for the subject: The building materials sales contract can be concluded between the buyer who is the investor or contractor, and the seller who is the supplier of building materials. In particular, the investor, contractor, and supplier of building materials can be individuals or enterprises. In this article, TNTP will mention the case in which the building materials debt arises from the contract between the buyer and the supplier of building materials who are both enterprises.

Secondly, for the value of debt: The debt can be low-value or high-value, this depends on the project scale. Normally, if the buyer and the supplier are both enterprises, most of the debts are of great value due to the nature of the project in the construction field on the large scale.

Thirdly, for the level of difficulty to collect debt: Whether the debt is easy to collect or not depends on many factors such as the project progress, the capital of the investor, the scale of the project … For example, the contractor signs a building materials sales contract with the supplier. The payment must be made according to the stages of work volume acceptance. However, due to the late construction schedule caused the delay in acceptance, the investor paid the workload to the contractor more slowly than expected, so the payment of building materials to the supplier has been also prolonged.

At this time, if the investor’s capital ensures the payment according to acceptance volume, the debt collection is not difficult since the debt arises from the fault of the late construction schedule. However, if the investor’s capital does not ensure the payment and the payment to the contractor is late, this leads to the delay in the construction schedule and the acceptance of the following stages, the debt collection will be more difficult.

In addition, the building materials debt payment time can also be prolonged due to the reason that the construction time of projects can last from 06 months to many years, depending on the project scale. When the debt payment time is prolonged, the debt collection will also be more difficult.

3. How to collect building materials debts

  1. Initiating a lawsuit to request the return of building materials
Pros:

When a building materials debt arises, if the supplier evaluates that the buyer is insolvent, the supplier may request the buyer to return the building material by initiating a lawsuit. This is the solution to ensure: (i) comply with the law; (ii) support in bad debts collection; and (iii) avoid the risk that the supplier is unable to collect the debt due to the insolvency of the buyer.

Cons:

For a building materials debt, when initiating a lawsuit to claim the return of building materials, building materials usually have been used in whole or in part to implement projects and work. At this time, it is not feasible to claim the return of all intact building materials. Even if the supplier initiates a lawsuit and is accepted by the Court for the lawsuit, the return of building materials cannot be enforced in practice.

In case building materials have not been used, we can liquidate or continue to sell them to other projects and investors to recover capital. However, there are many cases where building materials have not maintained the same quality and value as the original. However, the supplier should still consider initiating a lawsuit to claim the return of building materials to reduce damage caused by the buyer.

  • Initiating a lawsuit to request the payment of building materials debt
Pros:

In case the supplier evaluates that the buyer is still able to pay the building materials debt, a lawsuit to claim payment of building materials will bring more benefits than the solution of returning building materials. In addition to the principal debt, the enterprises may require the buyer to pay the late payment interest corresponding to the late payment period.

Cons:

For this option, the feasibility of debt collection depends on the buyer’s solvency. In case the request for initiating a lawsuit is accepted by the Court, whether the execution of the judgment is quick or slow will entirely depend on the conditions of judgment execution of the buyer. The recovery period will likely be longer than the return period of building materials.

Therefore, enterprises can choose one of the two above options to collect the building materials debt. It is recommended that the option to sue for payment of building materials will be more beneficial for enterprises than the one to sue for the return of building materials since most of the building materials will be used in the works and projects immediately after the supplier delivers them in reality. In addition, if the option to sue for the collection of building materials debts is chosen, the supplier has the right to request the buyer to pay the interest under the provisions of law.

The above is the legal share related to the building materials debts and the applicable methods to collect these debts. I hope this article is useful to you.

Best Regard.

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Lawyer Nguyen Thanh Ha

Email: ha.nguyen@tntplaw.com

 

Should enterprises reconcile the debt?

Debt reconciliation is that enterprises confirm the value of the debt which one party has obligation to pay to the other party. Debt reconciliation is often implemented in commercial business relationship. However, debt reconciliation is not mandatory for the parties. Therefore, many enterprises are still wondering about whether or not to reconcile the debt. Why do these enterprises have hesitation? Should enterprises reconcile the debt? This article will analys to answer the above questions.

1. What do enterprises think about debt reconciliation?

Nowadays, debt reconciliation is a common act in business activities. Accordingly, enterprises choose to reconcile debts because:

  • The parties can follow the process of payment of the obliged party;
  • The performance of the contract is clear and transparent;
  • Debt reconciliation is an important basis when a dispute occurs;
  • The demand of debt management, organizational system of that enterprise.

However, there are many situations enterprises are afraid of and do not want to reconcile debts because:

  • The contract is signed between enterprises having close relationship, the performance of the contract mainly depends on trust;
  • The obliged party does not agree, is sluggish in debt reconciliation;
  • The parties claim that it is not necessary and they consider that the performance of the contract is clear enough.

Thus, it can be seen that until now, there are still 02 views on whether enterprises should reconcile the debt or not.

2. Assess the advantages and disadvantages of debt reconciliation

Through assessing the advantages and disadvantages of debt reconciliation, enterprises can have an objective view on this issue. Thereby, enterprises can conclude whether to reconcile debts.

Advantages:

  • In case of arising a dispute, debt reconciliation is one of the most important evidence to identify the value of the debt when the entitled party litigates at the competent authority:

In order that debt reconciliation has legal effect when litigating, enterprises kindly refer to the article “Issues of debt reconciliation in civil procedure”.

In addition, bank statements of the payment process are also important evidence. If bank statements match with debt reconciliation and the entitled party can explain the payment process to the competent authority, the win rate in litigation is strongly high.

  • Debt reconciliation can be implemented easily and quickly:

The parties often misunderstand that debt reconciliation is complicated and wastes much time because both parties have to sign and send the other party 01 copy. However, currently, signing and sending documents between enterprises are implemented usually, and delivering letters, documents is convenient, does not take much time. The content of debt reconciliation can be implemented fast if the enterprise has an accountant.

Debt reconciliation is also not required to implement monthly, it can be done quarterly, annually, according to each payment, depending on the agreement of the parties.

Disadvantages:

  • It is hard to reconcile the debt if one of the parties does not cooperate:

In some cases, the obliged party does not agree or prolongs the time to reconcile the debt. This can cause consequences when the entitled party litigates but cannot submit the debt reconciliation as an evidence because the debt reconciliation is not legally valid.

  • The person who signs the Debt reconciliation often does not have authority:

The authority to sign the Debt reconciliation must be the legal representative of the enterprise; if the signing and performance of the Contract have arisen from branch, the authority belongs to legal representative of the branch; or the authorized representative.

Nevertheless, enterprises often let the chief accountant or accountant sign for confirmation. In case a dispute arises, there will have authorities accepting the legal validity of the debt reconciliation, while other authorities do not. This depends on the opinion of each authority. At that time, the enterprise will lose the effort and time to explain and convince the competent authority to accept the legal validity of the debt reconciliation.

3. Should enterprises reconcile the debt?

According to TNTP’s experience, enterprises should reconcile the debt because:

  • Debt reconciliation helps enterprises to manage the debts of Clients and Partners well. Sometimes, a lot of small debts will become a big debt. If enterprises manage strictly debt reconciliation and have plan to collect these debts, the financial situation of enterprises will be more stable and better.
  • Debt reconciliation helps the parties to avoid the risk of arising dispute. When debt reconciliation is implemented strictly, the performance of the contract is clear, the ability to arise disputes will be significantly reduced.
  • Disadvantages of debt reconciliation can be fixed:

About the authority to sign the debt reconciliation, the parties can proactively regulate or request clients, partners having authority to sign properly.

In the event that debt reconciliation is unsuccessful because one party does not cooperate, most of it is caused by subjective reasons from one party. If one of the parties does not agree or avoid reconciling the debt, the other party can send the payment request. These official letters have legal validity and will contribute to determining the value of the debt when a dispute arises and a party initiates a lawsuit at the competent authority.

Above are our legal sharings of whether enterprises should reconcile the debt or not. We hope this article is useful for you.

Best regards.

Join Fanpage Dispute Settlement And Debt Collection to have more useful legal knowledge.

TNTP & Associates International Law Firm

Lawyer Nguyen Thanh Ha

Email: ha.nguyen@tntplaw.com

International Debt Collection

I. What is legal service of debt collection when debtors are foreign enterprises?

Legal service of debt collection when debtors are foreign enterprises is the legal service provided by law firms to clients who are Vietnamese enterprises wishing to collect debts that debtors are enterprises whose headquarter, address is allocated abroad.

II. What are the differences between legal service of debt collection when debtors are foreign enterprises and other common legal services of debt collection?

When debtors are foreign enterprises, the debt collection of Vietnamese enterprises will meet many difficulties in clarifying the address, legal capacity of debtors; languages barrier; the parties choose the competent authority to settle dispute abroad; initiating a lawsuit in another country cost a lot of money.

To fix these difficulties, Vietnamese enterprises can authorize Vietnamese law firms to find and work with debt collection companies, law firms in the country where the debtor has headquarters address. The discussion, looking for information of the debtor between Vietnamese law firms and foreign law firms can be implemented faster and more effectively than Vietnamese enterprises work with foreign law firms by themselves. Moreover, currently, some Vietnamese law firms have a cooperation network with foreign law firms. Therefore, clients do not need to find suitable a foreign debt collection company or law firm by itself.

III. What do Clients need to prepare before working with TNTP?

Before working with TNTP, Clients need to prepare the following information, documents:

  • Documents related to setting up commercial transactions: Contracts, Agreements, Commitments, discussion messages, e-mails, …;
  • Documents related to transaction execution: Minutes of delivery and receipt, Value Added Invoices, Reconciliation debts, Minutes of goods distribution, …;
  • Other documents related to the debt (if any).

IV. How does TNTP receive and process information?

When Clients contact TNTP, TNTP’s Lawyers will receive and process information as follows:

  • Step 1: Based on the information, documents provided by Clients as well as discussions with Clients, Lawyers of TNTP will research the case and give some initial consultation.
  • Step 2: Then, TNTP will send a Quotation attached to a detailed implementation Plan to Clients so that Clients can consider signing Legal Service Agreement with TNTP.
  • Step 3: In case Clients agree with the Quotation, TNTP will send Legal Service Agreement to Clients. The Parties will sign Agreement and Clients will pay legal services fee to TNTP (if any).

Kindly be noted that the legal service fees of TNTP are exclusive of Value Added Tax, court fees, arbitration fees, fees according to state regulations, travel expenses for lawyers, translation, photocopying, notarization, and authentication fees, long-distance telephone, postage charges, and other reasonably incurred expenses. In case the above-mentioned expenses are incurred, TNTP will propose opinions to Clients and TNTP will only perform the work if Clients agree to pay reasonably incurred expenses.

After signing the Agreement and receive service fees (in case there is a fixed service fee), TNTP will perform works according to the Quotation and the implementation Plan that Clients has agreed.

V. Works that TNTP will implement when providing legal service of debt collection when debtors are foreign enterprises

Normally, works that TNTP will implement when collecting debts include:

  • Searching for information about the debtor: name, tax code, legal representative, actual operation address, operation, and business status, …
  • Contacting the debtor directly or by phone, messages, e-mails to request the debtor to pay the Debt for the Client.
  • Searching, authorizing foreign debt collection company or law firm to find information of the debtor, directly work with the debtor under the Client’s request.
  • By itself or through a foreign debt collection company, law firm to attend meetings with the debtor to agree on the Debt payment schedule.
  • Supervising debt collection of foreign debt collection companies, law firms and reporting progress and results to Clients.

VI. TNTP’s commitment to legal service

With the attitude of protecting the legal rights and interests of the Client, TNTP has been and will try to bring Clients trust and comfort when using TNTP’s legal services.

Throughout the process of providing legal services, TNTP commits to support Clients and perform the work in the fastest, most timely and effective way, regularly report the progress of the case as well as give the next plan so that Clients can easily monitor and evaluate the work results.

Vietnamese companies are debtors – Difficulties for foreign companies

Nowadays, in business activities, contact and cooperation between foreign companies have become very popular with Vietnamese companies. This is an inevitable part of the globalization trend. However, with the obvious advantages, there are potential risks and disputes. One of them is the arising of debt between Vietnamese companies and foreign companies. In this article, we will analyze the difficulties when foreign companies collect debts in case Vietnamese companies are debtors so that foreign companies can have more experience when facing similar situations.

1. Foreign companies can no longer collect debts through Debt collection companies in Vietnam

In many other countries, the law allows Debt collection companies to operate. However, in Vietnam, under the Law on Investment 2020, the “debt collection” service has been totally prohibited. Thus, currently, only law firms can support foreign companies in collecting debts to ensure that debt collection is carried out in accordance with the provision of Vietnamese Law.

Therefore, if a foreign company wants to collect debts that Vietnamese companies are debtors, to save time, costs, and be effective in the process of debt collection, the foreign company should use the legal service of law firms that specialize in debt collection.

2. The Authorization of a foreign company for a law firm in Vietnam can take a long time

It will take plenty of time for a foreign company to authorize a law firm in Vietnam because the Power of Attorney needs to be transported from abroad to Vietnam, not to mention the duration for consular legalization of documents, which make the time to perform the authorization can be extended from 1 to 3 months.

3. Difficulties when conducting consular legalization of documents

To authorize a law firm in Vietnam or request a competent authority in Vietnam to handle the case, the foreign company needs to send documents to the law firm or the competent authority in Vietnam. However, in accordance with Vietnamese law, to make documents be legally valid in Vietnam and accepted by competent authorities in Vietnam, it needs to be consular legalized.

Depending on the characteristics and quantity of the documents, the time for consular legalization can take from 05 to 07 working days. However, the implementation of consular legalization can only be done in countries that have diplomatic relations with Vietnam. It means that a foreign company cannot conduct consular legalization of documents if the country where the foreign company is located has not established diplomatic relations with Vietnam.

4. It is difficult to meet the debtor directly

In fact, foreign companies that want to meet directly with debtors in Vietnam always face many barriers. The biggest problem is geographical distance. Procedures, travel costs between countries are much more expensive than moving within a country. It is tough for foreign companies to meet debtors in Vietnam directly, especially when those companies’ headquarter are in countries far from Vietnam such as the United States, Germany or France, etc.

In that case, the parties can mainly communicate only through forms of communication such as the telephone or the internet. However, these forms also reveal many limitations such as unstable network connection, non-continuous conversation, the debtor does not cooperate so that communication is not possible.

5. Complicated international payment procedures

Under the law of Vietnam, as well as many other countries, the money transfer from Vietnam to another country will have to go through credit institutions with an international money transfer function, and the company must prove the transfer money for the right purposes as prescribed by law. Therefore, if the debtor in Vietnam cooperates in payment, it is also necessary to carry out the payment procedures in accordance with the provisions of Vietnamese law. This payment can take a long time and the procedure is very complicated.

As a result, the debt collection in case debtors are Vietnamese companies has many difficulties that require foreign companies to carefully research regulations of the law of Vietnam and prepare from the beginning to minimize the risks and the costs for debt collection are used effectively.

Here is our experience about the difficulties of debt collection with foreign elements. We hope this article is useful to you.

Best regards

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Lawyer Nguyen Thanh Ha

Email: ha.nguyen@tntplaw.com

TNTP & ASSOCIATES INTERNATIONAL LAW FIRM

  • Office in Ho Chi Minh City:
    Room no. 1901, 19 th Floor Saigon Trade Center Tower, No. 37 Ton Duc Thang Street, Ben Nghe Ward, District 1, Ho Chi Minh City
  • Office in Hanoi City:
    No. 2, Alley 308 Tay Son str, Thinh Quang Ward, Dong Da Dist, Hanoi City
  • Email: ha.nguyen@tntplaw.com


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